Overview
Your business is built on efficiently and accurately moving product. Shouldn’t your accounts payable and compliance processes be just as efficient and accurate? With DAS Solutions for Industrial, our customers have achieved significant cost savings through maximized efficiencies, reduced cycle times, increased compliance, and increased working capital.
The Challenge
As your business evolves through mergers and acquisitions, shared services initiatives, and accelerated growth requirements, the complexity of your accounts payable also gets more complex. Then comes compliance — ISO, HIPAA, OSHA, PII, PCI. Your team strains under the burdens associated with lengthy transaction times, lost invoices, duplicate processing, and expanding administrative costs. You find some of the following:
- Paper is everywhere - No matter where it lives—from the dock, to the warehouse, to the office—paper is everywhere, and keeping track of it can be challenging.
- Inaccurate billing and change management - You need accurate accounts payable invoices, change management, and supporting documents, but your current system may be cumbersome.
- Different systems don’t play well together - Disparate accounting/billing and logistics systems may not work together as efficiently as possible.
- Time consuming paper-pushing involved - Manually tracking process documentation, change requests, and backup documents can take valuable time and resources from your core business.
- Poor compliance issue handling - Your change management process needs streamlining, allowing your staff to handle compliance issues more promptly and accurately.
- Mailing time adds days to getting paid - More time spent generating, matching, distributing, and mailing paper billing invoices and documentation can add days to your process and a longer time to receive the cash your business needs to thrive.
- No historical reference information - Production systems may not store historical transaction pricing information.
- Lack of supporting documentation - Cash flow can be impacted if systems aren’t readily able to access supporting documentation to answer a customer’s question.
- Slow A/P process - Your staff gets bottlenecked and can only handle a limited number of invoices promptly and accurately.
- Required approvals are manual - Lack of automations to capture, file, and route invoices and change requests — whether submitted in paper form, electronically or by fax — for the required approval.
- Expensive invoice approval system - No web interface to extend invoice approvals across your enterprise efficiently.
The DAS Solution
Streamline Processes, Eliminate Obstacles, and Gain Insight into Efficiencies - What Installing 1000+ Systems Has Taught UsAfter a careful health check, DAS engineers analyze current systems and processes, uncovering the challenges listed. We can then recommend various paths our clients can take to best solve these inefficiencies. Most end up taking our highest recommendation that involves implementing our Enterprise Content Management (ECM) based solution for Industrial Companies.The DAS ECM provides a configurable, integrated approach that automates and supports the Accounts Payable and Compliance life cycles. It includes content management, business process automation, and image processing in one simple, yet power, platform.Highlights:
- Remote users are empowered to participate in the approval process with appropriate security permissions and Internet access.
- Reporting features provide full audit and on-demand insight into the productivity and efficiency of your systems.
- Dashboards and reports quickly spot bottlenecks and inefficiencies where improvement is needed.
Solution Benefits
- Increased staff productivity through automated tasks
- Reduced operating costs by doing more work with less people
- Maximized efficiencies by complimenting your ERP infrastructure
- Integration with many ERP systems including:
- SAP
- Oracle Financials
- Lawson
- JD Edwards
- Microsoft Dynamics (Great Plains)
- Consistent, integrated processes and interfaces
- Shortened cycle times and increased working capital
Solution Breakdown
A combination of tools and proprietary solutions create a flexible, fully-integrated system:
- Content Management provides core repository functionality to ensure each and every document is stored, retrieved, and purged when required.
- Image Processing provides image capture, recognition, and indexing functionality to associated required document properties with each document.
- Workflow provides business process management functionality from a document centric, process centric, or case (worker) centric perspective.
- A capture framework enables vendor and/or PO search and selection within image processing.
- Ingestion enables direct insertion of images and metadata into the content management repository.
- Customized user interfaces allow for a role-based optimized end-user experience.
- A Distribution Integration Framework provides integration with 3rd party AP, ERP, and accounting systems.
DAS employs an all U.S. based staff
The Results
- Paid for DAS project within 6 months (ROI)
- Eliminated and repurposed in organization 10 FTEs
- Repurposed entire file room square footage for more profitable activities
- Eliminated missing files that were misplaced or unattended on desks
- Improved customer service and reduced call backs
- Eliminated hold times around pulling records
About DAS
DAS is an award-winning ECM consulting firm and IBM Premier Business Partner specializing in the Distribution industry. By understanding clients’ business needs and challenges, DAS delivers Applied Intelligence solutions that help organizations manage their content, reduce costs, and mitigate risk.
Work With DAS
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